01
Information collected
The membership application asks for identity and affiliation, country and gender, email and WhatsApp contact details, educational and professional background, research interests, preferred working groups, how you heard about EViF, and a typed declaration signature.
The service also records the application reference, status, consent version and time, account security records, review history, and limited technical security information required for sessions and abuse prevention.
While you complete the application, an unfinished draft is saved only in your browser's local storage. It is not sent to EViF until you submit the form, and it is removed after successful submission or after 30 days.
02
Purpose and access
EViF uses this information to review free membership applications, create approved member accounts, communicate application decisions, maintain member profiles, and plan relevant working groups and forum activities.
Pending application details are visible only to authorized EViF administrators. After approval, selected professional profile information—such as name, role, institution, country, research interests, and working groups—appears in the public member directory. Contact details, gender, education history, typed signature, and review records are not published. EViF does not sell membership information.
03
Retention
- Rejected applications are deleted after 90 days.
- Pending applications with no decision are deleted after 180 days.
- Approved profiles remain while the member account is active.
- After account deletion, active records are removed and backup copies expire within 30 days.
04
Your controls
Approved members can view and correct their profile, request a verified email change, reset their password, or delete their account from the member area. Applicants and former members can also contact EViF to ask about their information.
You can remove an unfinished browser draft at any time with the form's “Start over” control or by clearing this site's browser storage.
05
Security
Membership data is stored in a private PostgreSQL database that is not exposed directly to the public internet. Access is protected by server-side authorization, secure session cookies, encrypted transport, audit history, rate limiting, and restricted administrator roles.
No online system can promise absolute security. EViF will review and update these controls as the membership platform evolves.
06
Questions and requests
Use the EViF contact page for privacy questions, correction requests, or concerns about membership information. Identity verification may be required before private information is changed or disclosed.